Search & Copy Requests

Last Revised: 11/2023

Vital Records (Birth, Marriage & Death Certificates) can be found at the City, Town & Village Clerk offices

Please review our County Clerk Fee Schedule to confirm search & copy fees.

*Please note our fees are set by New York State and are subject to change*

Click here to view our Payment for Services Policy.

In Person Search & Copies:

You can search our Public records for free, in office, during regular business hours. Conducting the search yourself will save you search fees, however, copy fees will still apply.

Online Access:

Since 2014 the Jefferson County Clerk’s office has been working diligently to make our records available online at http://www.searchiqs.com/nyjef. In an effort to increase document availability the Jefferson County Clerk’s office acquired a Map scanner in 2016 which has allowed us to image our current maps as well as back file our Maps back to 1959. This is an ongoing project that our Records Management department works on daily. Our office is happy to announce the purchase of a Book Scanner, which was delivered in October. This purchase will allow our office to digitize Deeds, Mortgages, Naturalization Records and more quickly and safely.

Request Records by mail:

When submitting a copy or search request please make sure to complete the request form in its entirety. If you have questions prior to submitting your request, our Records Management Department can be reached at recordscenter@co.jefferson.ny.us or by calling 315-785-3312, Option 3 during regular business hours.

Public Records: Using the sample of records below you can submit a search request for any public record using our Records Search Request Form. Once the search is complete our office will reach out to confirm the results and to discuss copy options.

Criminal Certificate of Disposition Request: Criminal Dispositions are no longer filed at the County Clerk’s office however we collect the fees for County Court to issue them. If you would like to request a criminal disposition you will need to complete our Criminal Certificate of Disposition Request Form and submit it to our office with $5.00. Since these documents are no longer filed in our office, we are unable to confirm if there is a disposition available for any given case or individual prior to you submitting the form.

Divorce Records: Divorces, also referred to as "Matrimonial", are sealed and can only be accessed by the parties involved and their attorneys. Separation Agreements are also filed here in our office. To request a copy, complete our Divorce Request Form, read all of the instructions before submitting.

Military Discharge – DD214: According to New York State Law no filed certificate or any information contained therein, shall be disclosed to any person except the veteran or parent, spouse, dependent or child of the veteran, representative of the estate of the deceased veteran or a public official, acting within the scope of his or her employment, unless such disclosure is authorized in writing by the veteran. To request a copy, complete the Military Discharge Request Form, read all of the instructions before submitting.

Sample of Records Available in our Records Center: