Land Records serves as a recording office for deeds, mortgages and many other legal documents pertaining to real estate. All of these documents are currently assigned a file number. Previous to 2002 all documents were assigned a book and page number. See below for more information on some of the most commonly recorded documents.
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Return of Original Documents
Documents submitted for recording on or after April 1st, 2012 must be accompanied by a self-addressed, stamped envelope ("SASE") for the return of the original document(s). Please note that the “record and return to” address on the document MUST match the accompanying envelope. Any document submitted without a SASE will be kept for the legal retention period and then disposed of as provided in law.
Any document submitter who did not provide an envelope may submit a request form together with a check payable to "Jefferson County Clerk" in the amount of $1.00 for each document, to cover the cost of postage and handling. Documents will be retrieved from storage and mailed to the address provided.
Please click here for the request form.
A Deed is a written instrument by which a person transfers ownership of real property to another. Deeds must be accompanied by two affidavits to be recorded. One is a Real Property Transfer Form known as an RP-5217. The other is a Transfer Tax Affidavit known as a TP-584. If the seller is a non-New York State Resident, an IT-2663 must also accompany the deed. Click here for additional information on recording a deed.
Jefferson County currently requires everyone recording a new deed to use the downloadable one page RP-5217-PDF form. Please click here for the downloadable form, instructions, and additional information. Please feel free to call our office if you have any questions.
You may also download the other forms here .
A Mortgage is a legal agreement that creates an interest in real estate between a borrower and a lender. Commonly used to purchase homes, mortgages specify the terms by which the purchaser borrows from the lender. Mortgage tax in Jefferson County is currently 3/4 of 1%.
All assignments and discharges must reference all of the original recording information.
Power of Attorney
Power of Attorney's can be recorded here in the Jefferson County Clerk's Office. There are two major reasons why this is done. The first is that many businesses require a recorded power of attorney in order for real estate transactions to be conducted. The other is to safeguard the important document. If it is ever lost or destroyed, an individual may obtain a certified copy of the recorded power of attorney from our office, which works just as well as an original. As of September 12, 2010, New York State changed the power of attorney requirements.
Uniform Commercial Code
Uniform Commercial Code Filings are essentially a credit agreement between a business and an individual. These are filed as a lien and are typically filed by the lender. When an individual purchases costly goods or equipment on a payment plan, the retailer or lender can file a U.C.C. All U.C.C.'s currently filed in the Jefferson County Clerk's Office are attached to real estate. All other U.C.C. filings are filed with New York State. Filings are good for five years, but can be renewed until the debt is paid off. Individuals looking to see if a U.C.C has been filed against them in our office, can come in and do a search of our records.
Subdivision maps are required to be filed before a portion of the property can be sold, put up for sale, leased or rented. Not all Towns or Villages in Jefferson County have a subdivision law, but either way the map will still need to be signed by the appropriate Planning Board Chairperson. For more requirements please view our full list of Subdivision Map Requirements . The Survey Map Affidavit is required to file any map within the Jefferson county Clerk's Office.