COUNTY OF JEFFERSON
REQUEST FOR QUOTATION STANDARD TERMS AND CONDITIONS
STANDARD CLAUSES FOR JEFFERSON COUNTY REQUEST FOR QUOTATION
The County has endeavored to incorporate within these specifications all the elements which it reasonably anticipates will be required to obtain responses from qualified Vendors. By submission of a quote you agree to provide goods or services consistent with these specifications unless otherwise stated. The quote will be awarded to the lowest responsive and responsible Vendor meeting the specifications or providing acceptable deviation.
If two or more Vendors submit identical quotes as to price, the decision of the County to award a contract to one of such Vendors shall be final. If, after review it is determined that both quotes are essentially equivalent the names of both vendors will be placed in a container and the winning quote selected by a draw witnessed by a minimum of two members of the Purchasing Department and a member of the County Audit department. The resulting contract award shall be deemed executory only to the extent of the monies appropriated and available, and no liability on account thereof shall be incurred by the County beyond the amount of such monies. It is understood that neither this contract nor any representation by any public employee or office creates any legal or moral obligation to request, appropriate or make available monies for the purpose of the contract. The County intends to issue a formal Purchase Order to purchase the goods and/or services described in this solicitation. It is understood that the successful Contractor is an independent Contractor and shall not be considered an agent of the County, nor shall any of the Contractor’s agents or employees be considered subagents for the County.
ALL CONTRACTS WHICH MAY RESULT FROM THIS QUOTATION SHALL BE SUBJECT TO THE PROVISIONS OF NEW YORK STATE GENERAL MUNICIPAL LAW 103.
A CONTRACTUAL OBLIGATION BETWEEN JEFFERSON COUNTY AND A SUCCESSFUL CONTRACTOR SHALL EXIST ONLY UPON RECEIPT OF A VALID PURCHASE ORDER NUMBER ISSUED BY AN AUTHORIZED JEFFERSON COUNTY PURCHASING DEPARTMENT REPRESENTATIVE.